What does it mean to sole source?
A sole source purchase is one where there is only one vendor capable of providing an item or service, and therefore it is not possible to obtain competitive bids. An order will not be placed without proper documentation, including a written quotation from the awarded vendor.
What is a sole source request?
A sole source purchase means that only one supplier (source), to the best of the requester’s knowledge and belief, based upon thorough research, (i.e. conducting a market survey), is capable of delivering the required product or service. A sole source purchase is a method of acquisition.
How do I get a sole source contract?
To be considered for a sole-source contract, register your business with the System for Award Management (SAM) and participate in any contracting program you may qualify for. In some cases, sole-source contracts must be published publicly, and will be marked with an intent to sole source.
How do you prove sole source?
How do I justify a sole source?
- One of a Kind. Necessity of propriety item which must be compatible with existing equipment or systems and which is available only from the original manufacturer.
- Emergency. only allowable in rare circumstances.
- Awarding Agency Approval.
- No Competition: (Grant funds only)
Who provides a sole source letter?
Sole Source Procurement – Sole source purchases are made only when items are unique and possess specific characteristics that can be filled by only one source. The vendor must furnish a letter indicating that it is the sole source and the letter must be signed by an authorized company representative.
Is a sole source a set aside?
Sole-source set-aside contracts Sole-source contracts are a kind of contract that can be issued without a competitive bidding process. This usually happens in situations where only a single business can fulfill the requirements of a contract. Once the bidding process begins, the intent to sole-source may be withdrawn.
What is required for a sole source justification?
Justifications for Sole Source Only a particular brand or “make” is compatible with existing equipment or inventory. Only one source is known for a specialized item of equipment or material. Only one contractor is capable of providing the required service.
What is the difference between sole source and single source?
In purchasing sole sourcing take place when only one supplier for the required item is available, whereas with single sourcing a particular supplier is purposefully chosen by the buying organisation, even when other suppliers are available (Larson and Kulchitsky, 1998; Van Weele, 2010).
Do sole source Letters need to be notarized?
Do vendor sole-source letters need to be notarized? A. No, the letter does not need to be notarized. Yes, a vendor letter/affidavit must be attached stating which products are claimed as sole- source (and exempt from competitive procurement.)
What is the set aside program?
In United States agricultural policy, the set-aside program (still in use in some areas today) was a program under which farmers were required to set aside a certain percentage of their total planted acreage and devote this land to approved conservation uses (such as grasses, legumes, and small grain which is not …
Who is responsible for sole source contracts?
Sole source procurements A contract may be awarded for a required supply, service, or major repair without competition when, under regulations, the chief procurement officer or his designee above the level of procurement officer determines in writing that there is only one source for the required supply, service, or …
How do I justify a sole source?